DAM Is the Answer for Random House BiblioDAM went live at Random House in May 2007 and the group's digital assets are now archived in a logical filing structure against their bibliographic, marketing and rights data. These digital assets are easily searchable and accessible to facilitate existing workflows such as reprints, but are also available for future initiatives such as conversion to eBook formats or conversion for on-line discovery.
Random House has always understood the value of its digital assets and needed a better and more intuitive way of storing and organising them. Prior to BiblioDAM, the group's digital assets were being stored on shared drives, on CDs or at the printers, which often meant that finding the latest version was a more difficult and time-consuming process than it needed to be.
- Almost 300GB of space saved
- De-duplication process removed over 35,000 duplicated files
- Significant time savings managing and using digital assets.
Furthermore, the company needed a solution that would fit in with its normal workflows, while keeping additional workloads to a minimum. The system also needed to be future-proofed and scaleable to manage both current and future multimedia file formats and to handle the practices of a modern 21st century publisher.
The Random House Group saw BiblioDAM as the answer, providing;
Paula Neary , Publishing Systems Director of Random House said,
- Seamless integration with their Biblio3 publishing system, allowing logical easy navigation and storage of assets
- Integration with Adobe Content Server 4 to provide DRM wrapping on ebooks
- Access by Mac and PC users
- Minimum inputting of metadata and no requirement for asset naming conventions
- Tight integration between the assets, contracts, permissions and rights
- Exceptionally easy uploading and downloading of assets combined with strict automatic version control, full work history and clear status
- Web access for external parties e.g. printers to download and upload assets
- Secure storage of older Mac created files without loss of resource forks
- An architecture that allows for new file format conversion tools to be plugged in easily as they become available - allowing for exploitation of new business opportunities such as digital readers, on the web, mobile telephony etc.
- Automatic re-purposing of assets from one format to another, enabling instant access to digital assets in various multiple file formats and sizes
- Server and user load balancing ensuring assets are backed up for disaster recovery and user-performance reasons.