The University of Pittsburgh Press select Virtusales' BiblioLIVE Publishing Software
12/07/2015

Background

The University of Pittsburgh Press wanted a modern, user friendly platform to replace its badly outdated legacy systems. Currently the press uses an in-house developed FileMaker Pro database to store and manage title data, marketing information and production data. Rights are managed in a separate database, while royalties are managed using Excel. And much critical book, author, and contract information is still trapped in paper files.
Problem

Currently the software is supported in-house by a key staff member who also has an executive position at the press. When new functionality is required by various departments, it needs to be developed in the existing system, but due to time constraints it is often easier to  develop something offline. This leads to data being entered multiple times into systems with no central view. 
The Solution

The University of Pittsburgh Press chose Virtusales’ fully hosted BiblioLIVE publishing system, which will enable staff to manage the following functional areas from an integrated, web-based platform:

• Peer review management
• Pre-acquisition estimating using supplier scales
• Production cost and schedule management
• Purchase ordering
• Contracts and rights
• Royalties processing
• Editorial, bibliographic, and marketing data
• ONIX 2.1 and ONIX 3.0 feeds 
• Comprehensive reporting
Why Virtusales’ BiblioLIVE

It started with a Virtusales webinar! The press had looked at many other vendor systems, but were most impressed with BiblioLIVE and what they heard from from the many Virtusales’ customers they contacted. What really stood out about Biblio was that it provides a way to manage the diverse needs of users at the press in one place. 

Peter Kracht, Director of the University of Pittsburgh Press, explains, “The main objective for this project is was to transform workflows at the press through improved management of information across departments including acquisitions, editorial, production, rights, marketing and sales. The outcome of this will be greatly reduced duplication of effort, improved visibility of information, and increased sharing of vital data among all staff, helping us to further decentralize our decision-making processes.”

Rodney Elder, VP of Operations at Virtusales, comments, “Due to Virtusales unique customer-driven development approach, UPP will benefit from continual upgrades every 6-8 weeks. Each upgrade will deliver new functionality requested by leading publishing houses to UPP at no extra cost.
About the University of Pittsburgh Press

As the press approaches its 80th year, it is focused on publishing scholarly titles in history, political science, international studies, Latin American studies, Russian and East European studies, composition and literacy studies, and in the history and philosophy of science. The press also produces distinguished titles in poetry and short fiction, as well as regional books on many topics related to Pittsburgh and Western Pennsylvania. The University of Pittsburgh Press is dedicated to advancing scholarship and promoting fine writing through its ambitious publishing programs.